9 helpful tips for collaborating on a UX writing project

Nine writers, eight time zones, seven weeks, and a mammoth writing task: Introduce UX writing and content design at Hibob. Here’s what we did, what we learned, and what we suggest when it’s your turn.9 writers, 8 time zones and seven weeks

Outline Macro Goals and Micro Tasks

Ideate how to tackle the project together

Set a timeline: 2-6 weeks for research, 2-12 weeks for write ups, and 2-4 weeks for syncs and wrapping up
Visualize steps, tasks, and progress

Make sure everyone references the same style guide

Set foundational style guidelines early

Allocate time to finalize deliverables

The true value of a UX project is in how useful the deliverables are for the stakeholders

Final words

Thanks to the Hibob team for the opportunity, Anja and Yuval for their project management and guidance, and other collaborators on this project: Helen Griffith, Sabine Morrow, Gina Schlatter, Parmesh Chopra, and May Vilailuck

Be strategic about what roles you volunteer for

This is a great chance to learn to the max, all the while delivering great outcomes

Volunteer so you can expand your skill set
What experiences can you contribute
Offer to be a backup for another team member

Define the tools from start to finish

Ask: What tools will outline goals and tasks, and how will you track your project?

Where will your research be placed and analyzed?
Are you going to use a collaborative workspace like Figma, Miro, Whimsical, or a mix for different purposes?
How does each team member feel about communication tools?

Take the initiative to check on everyone’s status and workload

Communicate

Regular communication is key for knowing what each person is working on, if the tasks are still manageable for everyone, and how others’ work may affect your own.
It can help streamline the work overall