A good follow-up email to your candidates after an interview can do wonders for your recruiting efforts, and even for the candidate you end up hiring. However, not all recruiters have the time to sit down and spend time deciding what to write. Below you’ll find pre-written examples.
Why Should You Care About Candidate Follow-Up Emails?
Candidate follow-up emails allow you to establish an open channel of communication with your candidates
- Let them know that your company appreciates their time
- Candidates read employee reviews from companies before giving their opinion
- Help you capture good talent from the beginning
Job Offer Template
A simple template to offer the candidate a job
- Hi, I want to thank you for giving us a chance earlier today/yesterday to get to know you better and talk about the [JOB TITLE] opening.
- The team enjoyed meeting you and, after finishing our interviews, we’d like to offer you the role of [Job Title] at [Company].
Subject Line
Give your readers a reason to open your email
- Establish the tone and give them a preview of what’s to come
- Tell the reader the purpose of the email if possible
- Thank you!
- About the [position title] interview
Simple Post-Interview Follow Up Email
Thank the candidate for their time during the interview and stay in touch after the interview
- In less than 100 words, the email gets to the point while keeping the tone friendly and professional
- Use this template to automate responses and add a simple “P.S.” at the bottom
Intro
Thank candidates for their time and mention your candidates by name and the job position they interviewed for.
Job Rejection Template
A simple template to let your candidates know you won’t be considered for the job position.
- Inform the candidate about your decision of not hiring them in a tactful and streamlined manner. The rejection is softened by talking about the candidate’s profile instead of them, and the open invitation for feedback and questions may give you valuable data on your hiring process.
- End on a positive note, wishing them well and leaving the doors open if you reencounter them.
Conclusion
Not all of us can send a personalized note to every single recruit, but you can show how much you appreciated their time with easily modifiable templates.
Body
Keep it short and to the point
- Make it personal by adding a few extra lines on top of the template
- Organically weave the answers into the body of the email to make sure you are giving the candidate the information they need
- Check on your interview notes before sending an email
Closing
End the email on a positive note
- Encourage them to contact you if their circumstances change
- Add a personalized signature to make it more personal
- Include a “P.S.” to quickly add onto a ready-made template some extra information without worrying about fitting it into the body
